Why Use a Franking Machine?
If your company sends out a lot of mail, the process would be a lot easier if you use a franking machine. Postage is accurately calculated by the machine each time you send out mail. It is also more convenient than stamps since you can easily purchase postage online, any time of the day, any day of the week, instead of staying in line at the postal office for hours.
Today, franked mail is given increased discounts by the Royal Mail. This is because it is easier and cheaper to handle franked mail when compared to issuing stamps and process mail manually. Discounts have been increased for the purpose of encouraging customers to purchase and use franking machines. The great discounts gives great saving to businesses who sends mail by the bulk.
Your franked mail will look very professional to your partners and customers. Adding your logo, a promotional text or a tag line to your mail is possible with a franking machine. Franked mail is a good way of advertising your company for free. New tariffs, services and offers from your company can be published through promotional text.
If you don’t know the weight of your mail, you sometimes end up overpaying and wasting money in the process. But with a franking machine, it has a built in scale that accurately and correctly determines your postage costs without having to over pay. You will also experience inconvenience if your mail is understamped. If you mail is understamped then you will have to pay charges imposed on it. The present practice is that the recipient is the one who pays for the understamped mail plus an additional handling fee. If you use a franking machine, you will avoid such inconvenience and embarrassment.
When stamps run out when we need them most, it can cause distress and aggravation. Franking machines will always allow you to mail your letters on time. These machine makes it very easy for outgoing mail to be processed.
When it comes to tax returns, this machine is very useful. Your franking machine can give you accurate reports on your postage costs so this gives you the opportunity to claim refund for full expense from the tax man. They can also keep record of postage across various departments in your company allowing you to formulate measures to control costs.
Business, both large and small, can use and benefit from franking machines. Its benefits would include savings on postage costs, convenience and savings on time.
Investing in a franking machine will be beneficial for your small business especially if you send bulk mail each month for advertising.